OneDrive is Microsoft's cloud storage service that allows you to store your photos, documents, and other files online. With OneDrive, you can create photo albums to organize your pictures and then easily share those albums with others.
Sharing photo albums from OneDrive is a great way to collaborate on projects with coworkers, share vacation pics with friends and family, or work with clients by providing them access to your photos. OneDrive makes it simple to share your albums while also controlling permissions so you can decide who can view, edit, or download the photos.
In this comprehensive guide, we'll cover everything you need to know about sharing OneDrive photo albums with other people.
Sharing a photo album from OneDrive only takes a few simple steps:
Below we'll explore each of these steps in more detail, including tips and options for controlling access and customizing the sharing settings.
The first step is to get your photos uploaded into OneDrive in the first place. Here are a few ways to do that:
Once your photos are in OneDrive, you can create albums to organize them:
OneDrive gives you lots of flexibility in how you share albums. Consider these options:
Think about how much access you want to provide and what collaboration capabilities are needed. The more permissions, the more your recipients can do with the album.
To share a OneDrive photo album, you need to get a link to send out. Here are steps to get the link:
In OneDrive web:
In OneDrive mobile app:
You can toggle the link permissions later if needed. But now you have a link to share for accessing the album.
Once you've copied the shareable link for the OneDrive photo album, you just need to send it to the people you want to grant access.
You can share OneDrive album links:
The link will take recipients directly to the shared album where they can view or edit the photos if you allowed that.
That's it! Once you've completed the steps to get the shareable link for a OneDrive photo album and sent it to recipients, they can simply click the link to open the album and view the photos based on the permissions you set.
Some things to note:
Now let's take a look at some tips for customizing and managing your shared OneDrive photo albums.
Here are some handy tips and tricks to improve the experience of sharing photo albums from OneDrive with others:
In OneDrive, you can easily change the permissions on a shared album link at any time:
This allows you to upgrade or downgrade access as needed after the link has been sent out.
To limit access to a timeframe, you can set an expiration date on shared album links:
The link will automatically expire and stop working after that date.
For an extra layer of security, you can require recipients to sign-in with a Microsoft account before accessing the album:
This ensures only authorized recipients you invited can see the album.
By default, the shared album name is the same as your private album name. But you can customize it:
This is useful if you want a different public name.
If you have an Office 365 Groups connected to your organization's Teams, Outlook, or SharePoint:
No need to share the link individually with each group member.
When you add new photos to a shared album, recipients don't get notified by default. But you can send update emails:
This lets them know new photos were added to the shared album.
In addition to getting a standard sharable link, OneDrive offers a few other ways to share your photo albums.
You can embed a OneDrive photo album on any webpage or site:
This method displays the album publicly while still enforcing any viewing restrictions you set.
When you want to showcase photos on social media directly from OneDrive:
It creates a 2-way connection with your social channels.
If your organization uses Teams, you can share OneDrive albums directly in a team channel.
Just click Share to a Teams channel when sharing the album. This allows everyone in that team workspace to access the album.
Other Microsoft 365 apps can provide interactive previews of shared OneDrive photo albums:
No need to download the photos, just access them dynamically.
If you use OneDrive for work provided by your employer or school, there are a couple additional things to keep in mind when sharing photo albums externally with people outside your organization.
Your organization may limit sharing from your work OneDrive to only internal people for security reasons. But your personal OneDrive associated with that account has no restrictions.
You can copy albums from your work OneDrive into your personal OneDrive and then generate a shareable link from there to provide access to anyone.
If you want to share albums directly from your work OneDrive with external recipients, you may need to request special permissions:
Some organizations require end users to go through this approval process before externally sharing files like photo albums.
Videos are precious memories and all of us never want to ever lose them to hard disk crashes or missing drives. PicBackMan is the easiest and simplest way to keep your videos safely backed up in one or more online accounts.
Simply Download PicBackMan (it's free!), register your account, connect to your online store and tell PicBackMan where your videos are - PicBackMan does the rest, automatically. It bulk uploads all videos and keeps looking for new ones and uploads those too. You don't have to ever touch it.
Here are some common problems you may encounter when trying to share OneDrive photo albums and how to fix them:
If someone says they can't view the album using your shared link, check that:
Resend a new link if needed.
Some organizations automatically disable shared links after a period of time as a security policy.
You can request your IT admin to exclude your OneDrive from this policy if you need links that persist indefinitely without expiring.
Double-check that external sharing is enabled on your OneDrive by your admin. If not, you need to submit a request to allow external sharing access.
The share permissions likely only allow viewing if recipients can't add or remove photos.
Generate a new link and choose "Allow editing" to permit changes. Or change the existing link's permissions.
OneDrive may temporarily disable a link if very high volumes of visits happen in a short window, suspecting potential malware or unauthorized use.
Simply generate a new fresh link and re-share it with your recipients after a day or two.
Follow these best practices when sharing OneDrive photo albums for the best experience:
Sharing photo albums seamlessly from OneDrive makes it simple to collaborate with others on your pictures. Whether you want to provide view-only access, allow editing abilities, require sign-in, or set expiration dates, OneDrive's album sharing capabilities have you covered with tons of customization options.
Use the album sharing techniques in this guide to safely grant access to your photos on OneDrive while maintaining full control over permissions and settings. Just upload your photos, organize into albums, generate a shareable link with the access levels you want, and send it out to your desired recipients.
OneDrive photo album sharing saves you from the hassles of manually sending images and provides an optimized environment for cooperating on photos with your team, family, friends, clients and anyone else. Take advantage of all the helpful tips provided here to get the most out of sharing your OneDrive albums.
Here are answers to some common questions people have about sharing OneDrive photo albums:
There is no limit to the number of recipients who can use a single shared link to access an album. Share it with as many people as you want.
Yes, when generating a link in OneDrive, switch on the "Require recipients to sign-in" option to force password authentication.
No, shared OneDrive photo album links work with any email address even if the recipient does not have OneDrive or a Microsoft account. No signup needed.
Yes, you can natively share OneDrive albums on Facebook, Twitter, LinkedIn and other social networks directly from the OneDrive interface.
Deleting photos removes them for all recipients with access to that shared album. The deleted photos disappear from their view of the album as well.
In OneDrive web view, you'll see a small "shared" icon overlay on photos that are shared via links. This helps identify shared status.
If using a private browser window, recipients may need to sign-in repeatedly. Have them enable cookies to remember their access credentials.
Automate backup & migration of your photos & videos with support for all top services.
Trusted by users in 125+ countries.
“Your pictures are scattered. PicBackMan helps you bring order to your digital memories.”