OneDrive makes it easy to share photos, files and folders with others. However, you may sometimes want to stop sharing something you previously made available. Unsharing in OneDrive is fortunately just as straightforward as the initial sharing process. Here is a step-by-step guide on how to unshare a photo, file or folder in OneDrive.
The first step is to access your OneDrive account and navigate to the file or folder you want to stop sharing. You can do this either through the OneDrive website or desktop app. Locate the specific photo, file or folder and right click on it.
In the menu that pops up when you right click, click on “Manage access”. This will open a window showing you who currently has access to that item via a link you generated.
In the “Manage access” window, click on “Revoke access” to remove the publicly accessible link. This will instantly revoke access to anyone accessing the file or folder via that link.
OneDrive will ask you to confirm that you want to revoke link access. Click “Revoke” to complete the unsharing process.
To verify, click on the link again. You should get an error indicating the item is no longer available. This confirms that you have successfully unmatched access to the photo, file or folder in OneDrive.
If you have given access to specific people rather than generically via a public link, you can revoke access to individuals. Click the “X” next to each person to stop sharing with them.
Instead of fully unsharing, consider protecting files/folders with a password. Generate a password-protected link and share this instead of a public link going forward.
The process for unsharing OneDrive files and folders is the same whether you are on a desktop or mobile device. Just access OneDrive, right click the item, choose “Manage access” and revoke the link.
Unsharing a parent folder will remove access to all files/sub-folders within it. You can easily stop sharing entire folders this way.
Be careful when initially sharing items in OneDrive. Double check that you are only sharing with the intended people to avoid having to unshare items later.
If you regenerate a link to a file or folder, the old link automatically becomes invalid. This essentially unshares the original link.
Revoking link access does not affect permissions granted specifically to users via their accounts. Remove those separately.
Remember that unsharing may revoke access people are depending on. Exercise caution to avoid disrupting workflows.
Unsharing only revokes access. It does not delete the file or folder, which remain in OneDrive. To remove them fully, delete the items instead.
OneDrive does not directly notify people when you unshare something. Confirm important collaborators are aware of the change in status.
The key steps are:
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Q: Does unsharing delete the file from OneDrive?
A: No, unsharing simply revokes the access link. The file itself remains in OneDrive.
Q: Can I selectively unshare with certain people only?
A: Yes, if you granted access to specific people you can revoke it individually.
Q: Does unsharing folders also revoke access to sub-folders?
A: Yes, unsharing a parent folder will cascade down and revoke access to everything within it.
Q: Where is the "Manage access" option located?
A: It can be found by right clicking on the file/folder and selecting "Manage access" from the menu.
Q: Do people get notified if I unshare something with them?
A: Unfortunately no, OneDrive does not directly notify users if you revoke previously granted access.
Q: What if I want to create a new access link to share again?
A: You can generate a new sharing link after revoking the previous one. The new link will allow access again.
Unsharing OneDrive files, photos and folders is straightforward - simply access OneDrive, locate the item, open "Manage access" and revoke the link. Confirm the link no longer provides access to verify unsharing. Be mindful of how unsharing may impact any workflows depending on that access. With this guide, you can easily control access to your OneDrive content.
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